About Danish Dairy Board
Danish Dairy Board is a trade organisation for the Danish dairies. Danish Dairy Board is a knowledge-based organisation, and dairy-industry related expertise is our most important resource in order to create development within the industry, give advice to our members and fulfil our mission to create the best potential for development of the dairy industry in Denmark, including the protection of political interest, technical and legal assistance, health communication etc.
Part of the Danish Dairy Board is the administration of the dairies' School Milk Scheme, trademarks, foundations and other financial administration.
Danish Dairy Board
13, Agro Food Park
DK 8200 Aarhus N
Phone: +45 8731 2010
Data security matters to us
What is regarded as personal information
Personal information is any information about an identified or identifiable physical person. An identifiable physical person is a person who, directly or indirectly, may be identified, especially by means of an identifier, i.e. a name, an identification number or one or more elements which are unique for the identity of a given person.
What type of personal information about you are we processing?
The information we collect about you, will be used for various purposes in connection with your business relationship and the operations of the Danish Dairy Board. The information collected may vary depending upon whether you are a member, a supplier or a business relation, but in general it will concern information concerning members administration, supplier administration as well as information concerning the rights and duties of Danish Dairy Board.
Not supplying Danish Dairy Board with personal information may result in the Danish Dairy Board not being able to fulfil our duties in relation to your membership or your role as a supplier.
Danish Dairy Board only collects and processes ordinary personal information in relation to your membership or supplier relationship with Danish Dairy Board.
Danish Dairy Board will collect information in the following situations:
- Visitors to mejeri.dk, danishdairyboard.dk and medlem.mejeri.dk
- Newsletter subscription
- Extranet access at medlem.mejeri.dk
Danish Dairy Board collects and processes information about visitors to mejeri.dk and danishdairyboard.dk in two ways:
- When the visitor himself supplies information
Specifically, we collect:
- Visitors to mejeri.dk and danishdairyboard.dk
- IP address
- Newsletter subscription
- First name, middle name(s) and surname
- Email address
- Extranet access
- First name, middle name(s) and surname
- Email address
- Company/organisation name
- Login and password
In connection with your membership Danish Dairy Board will typically collect the following information:
Information about our members
Information with which you supply us when signing up as a member of Danish Dairy Board, including contact information (your name, your email address and the name of your company/organisation), information supplied by you to us as part of your production statistics, including information about your milk deliveries and purchases, information about turnover and wage bills, your preferences in relation to marketing or communication, as well as information with which you supply us if you contact us with a question, in order to report a problem, or in general when you contact us as part of your membership with Danish Dairy Board.
Information concerning our suppliers and business partners
Information which you give us in connection with entering into a supply or cooperation contract, including contact information (job, job title, first name, middle name(s), surname, address, telephone number and email address), information which you give us concerning your preferences in relation to marketing or communication, as well as information which you give us if you contact us with a question, in order to report a problem or in general when you contact us as part of our cooperation.
Information which we collect and process when you visit our homepage
Information about the way you navigate to and on our homepages, information about your computer, device and browser, including in some instances your IP address, browser type and other hardware and software information. If you access our homepage from a mobile device, we may also collect a unique identification number assigned to your device.
Use of your personal information
Danish Dairy Board processes your personal information with a view to fulfil the purposes indicated. Please note that not all purposes indicated, categories of information, recipients of information or types of processing information may be applicable to your case.
Danish Dairy Board only processes your personal information to the extent required in relation to your membership, supply contracts or partnerships (as required in each individual case) or in accordance with current law.
Member administration - Establishment and administration of your membership relations with Danish Dairy Board as part of the operation of the Danish Dairy Board, including maintenance of our membership lists, subscription calculation and invoicing, debt collection, marketing, statistics etc. All statistics and analyses are drawn up in an anonymised format and consequently do not contain information which may be referred directly to you as a person. Furthermore, Danish Dairy Board may process information about our contact persons with our members in connection with our membership administration.
Administration of supplier and partner relations - Danish Dairy Board processes your personal information in relation to the administration of supplier and/or business partner relations where you are a supplier or a business partner or a contact person with a supplier or a business partner with whom Danish Dairy Board works as part of the operations of our company, including maintenance of our CRM register with information about our contact persons with our suppliers and business partners.
Running and maintenance of our homepages - Procurement of our online services, including support of the continued assessment and improvement of our homepages.
Observance of current laws and rules
Observance of laws and rules to which Danish Dairy Board is submitted in connection with the operations of the company or for the fulfilment of various reporting or information duties resting with Danish Dairy Board, including among other things the Danish Dairy Board's milk delivery register, production statistics and quality control.
Danish Dairy Board does not use your personal information for making decisions solely based on automatic processing, including profiling.
Danish Dairy Board strives to ensure that all personal information which we process is correct and updated. We therefore ask you to always inform us of any changes in your circumstances (i.e. change of email address or payment information) so that we may ensure the information always being correct and updated.
Legal basis for processing of your personal information
Basically, Danish Dairy Board processes information about you on the following basis: (1) You have consented to the processing of your personal information for one or more specific purposes (GDPR art. 6, subsection 1, letter a, (2) entering into or fulfilling your membership contract with Danish Dairy Board (GDPR art. 6, subsection 1, letter b), (3) consideration to the legal interests of Danish Dairy Board, i.e. the above purposes (GDPR art. 6, subsection 1, letter f), and/or (4) fulfilling a legal obligation to which Danish Dairy Board is submitted (GDPR art. 6, subsection 1, letter c). Furthermore, there may be situations where we process your personal information with a view to a third party's legal interests in relation to purposes described above unless consideration of your interests weighs more heavily (GDPR art. 6, subsection 1, letter f).
Sharing personal information
Danish Dairy Board only passes on information when it is necessary for the operations of our company.
Furthermore, Danish Dairy Board may pass on and/or hand over your personal information to other suppliers and/or service providers in connection with the ordinary operations of our company, e.g. in connection with external administration of our IT systems, analyses, marketing, debt collection, credit rating, auditing, legal assistance etc.
To the greatest extent possible, Danish Dairy Board strives to limit the passing on of personal information in a personally identifiable format in order to limit the number of cases where information is passed which may identify your person.
Danish Dairy Board does not pass on your personal information unless it is required in order for us to carry out our business or fulfil your requirements.
Danish Dairy Board shares your personal information with
- Our provider of IT services
- Our suppliers of digital marketing tools
- Our media agencies
- Third parties outside the EU/EEA.
Danish Dairy Board also shares your personal information with companies in countries outside the EU/EEA, e.g. Facebook, and Google. The basis for transfer is certification under the EU-US Privacy Shield, ref. the protection regulation art. 45. You may read more about the EU-US Privacy Shield at http://www.privacyshield.gov
Data integrity and security
Personal information is kept no longer than required for fulfilling the purposes for which it was collected unless keeping it is required in order to fulfil national legal requirements, including the mandatory storage periods in connection with control of EU grants, accounts etc.
It is the policy of Danish Dairy Board to protect personal information by taking sufficient technical and organisational security measures. When there is no longer any need for your personal information, we shall ensure that it is safely deleted.
You have at any time the right to claim your rights according to the data protection legislation in force at the time in question. Among other things you may ask for insight into the personal information which Danish Dairy Board has, as well as you may oppose the processing of the information. Furthermore, you may ask for correction or deletion of any incorrect information about yourself, to withdraw your consent to the processing of your personal information as well as claim your rights as far as data portability is concerned.
If you wish to claim one or more of your rights, please contact us at firstname.lastname@example.org. Your claim will be treated in accordance with the data protection legislation in force at the time in question.
If you have any complaints about the way in which Danish Dairy Board processes your information, please contact
Datatilsynet (The Danish Data Protection Authority)
28, Borgergade, 5th floor
DK 1300 Copenhagen K